EASTCHESTER SOCCER CLUB, INC. BY-LAWS
ARTICLE I Name and Objective of Corporation
The Corporation shall be known as the Eastchester Soccer Club, Inc. (hereinafter called “Club”).
The objective shall be to organize and operate exclusively to provide sponsored athletic functions and/or sports which will develop the character of youth. The above purposes are to be construed for the exclusive benefit of youth. The membership shall not derive any benefit and the sole purpose of the membership is to teach and promote sports among the youth of the Town of Eastchester and the Villages of Tuckahoe and Bronxville.
In the event of disbandment of said Club, all remaining assets will be donated to another similar organization.
ARTICLE II Membership
The membership of the Club shall consist of those who have signed the certificate of incorporation as incorporators, together with all persons who have since joined or will join as hereinafter provided.
All persons who are members in good standing at the date of adoption of these By-Laws shall automatically be and remain members. No further vote is required on the question of their memberships.
Other persons may become members upon majority vote of the membership, after making application therefore, to the Membership Committee.
Any person who has been a member in good standing for at least one year, and who left for reasons out of his control, can be reinstated after written request to the President and a majority vote by the membership.
ARTICLE III Government
The officers of the Club shall consist of a President, a Vice-President, a Secretary, a Sergeant at Arms and a Treasurer. Together, they comprise the Executive Board or Officers.
The general management of the Club shall be vested in a board consisting of the Executive Board and up to ten Trustees. Together, this group is known as the Directorship. The Founder of the Club is accorded lifetime membership as a Trustee.
Other than the President, who is the presiding officer of the Directorship, no other Officer may serve concurrently as a Trustee.
Lifetime Senior Board Membership with rights to attend and participate in all Board meetings as a non-voting participant may be accorded under the following conditions of eligibility:
a) minimum seven (7) years’ service to the league,
b) Officer or Trustee for minimum five (5) years,
c) recommendation by the Directorship, and
d) Vote of two-thirds of the membership at the annual meeting
ARTICLE IV Duties of Officers
The President shall preside at all meetings of the Club and of the Directorship and shall appoint such committees as he or the general meeting of the members shall consider expedient. The President shall not vote at general meetings except in the case of ties and in annual elections. The President shall not vote at the Directorship meetings except in the case of ties.
The Vice-President shall perform the duties of the President in the absence of the President, and shall perform such other duties as may be assigned to him by the President or by the Directorship.
The Secretary shall be responsible for all notices of meetings of the Club and of the Directorship, and shall perform such other duties as may be assigned to him by the President or by the Directors. He shall keep the minutes of all meetings, and shall perform such other duties as may be required of him by the President or the Directorship.
The Treasurer shall keep accurate accounts, and collect all dues and charges due from the members. He shall have charge of all receipts and monies of the Club, deposit them in the name of the Club in a bank or banks authorized by the Directorship; and shall disburse the corporate funds as authorized by the Directorship.
ARTICLE V Duties and Powers of the Directorship
The Directorship shall have general charge and management of the affairs, funds and properties of the Club. They shall have full power, and it shall be their duty, to carry out the purposes of the of the Club; to determine whether the conduct of any member is detrimental to the welfare of the Club; and to fix the penalty (including expulsion and suspension) for such misconduct or any violation of these By-Laws, or rules enacted pursuant to these By-Laws.
The Directorship may make rules for the conduct of members, and for the use of Club premises and other properties, and to define the privileges of the members and their guests, not inconsistent however, with anything herein set forth.
The Directorship may vote the expenditure of any Club monies. They may contract for, lease or purchase, in the name of the Club, any properties they deem appropriate to the use of the Club members.
The Directorship shall not impose any liability or levy any assessment upon the members.
For matters deemed appropriate by either the President or the Vice-President, the Directorship may be polled individually without a meeting by telephone, by fax, in person, or in combination of these three modes, under the following conditions:
a) the matter may not be a personnel matter;
b) a written motion is to be composed and must be presented to each member of the Directorship as written;
c) every member of the Directorship must be polled;
d) the vote must be taken only by an Officer (member of the executive board);
e) the polling vote will not be valid if any single member of the Directorship objects to the polling;
f) financial appropriations above $1500.00 may not be voted upon;
g) the motion and vote are to be reported at the members meeting
ARTICLE VI Meetings
The annual meeting of the members of the Club shall be held in June of each year. Notice of the time and place as well as the proposed candidates for election at the annual meeting shall be mailed to each member at least ten (10) days previous thereto.
Special meetings of members may be called by the President at any time, and must be called by the President or Secretary upon request, in writing, of three (3) members in good standing. Notice of such special meetings shall be given to each member at least ten (10) days previously. At such special meetings, there shall only be considered such business as is specified in the notice.
Regular meetings shall be held at such time and place as determined by the President.
At all meetings of the members, three Officers and seven members in good standing shall constitute a quorum.
If a quorum is not present, the presiding officer may adjourn the meeting to a day and hour fixed by him.
At all regular and annual members meetings, the suggested order of business shall be as follows:
a) Reading of the minutes of the preceding meeting
b) Reports of officers
c) Reports of committees
d) Election of trustees
e) Unfinished business
f) New business
g) Election of officers
h) Reports of coaches, assistants and athletic directors.
Meetings of the Directorship shall be called by the President whenever, in his judgment it may be necessary, or by the Secretary upon request of any two (2) members of the Directorship. Five (5) days notice of any such meeting shall be given to each member of the Directorship.
A majority of the Directorship shall constitute a quorum.
ARTICLE VII Elections
The Trustees shall be elected by membership majority at the annual meeting of members for a term of one (1) year.
The Officers shall be elected by membership majority at the annual meeting of members for a term of one (1) year.
If a vacancy occurs among the Officers or Trustees, it shall be filled by the Directorship.
The vote for Senior Board Members shall precede the regular elections. Senior Board Members are not eligible for election to the Directorship. Senior Board Membership may be given up at any time by the member.
ARTICLE VIII Committees
At the annual members meeting or as soon thereafter as practical, the President shall appoint the members of such committees as created by the Directorship, including the following Standing Committees, to consist of as many members as he may deem advisable:
a) Membership Committee
b) House Committee
The President shall designate a Committee of Verification at the first members’ meeting of each calendar year. This committee shall consist of members, and the purpose of this committee shall be to check the Treasurer’s accounts prior to March 1 of that year and to report their findings to the membership at the first regular meeting after March lst.
ARTICLE IX Dues
Annual dues are to be set at the first members meeting of the year by a vote of the membership and may be set at zero.
Membership dues shall be paid within one month of membership approval.
Membership shall apply only to an individual, not to the entire family, but dues shall be set so that only one assessment covers a household.
No initiation fee shall be assessed upon a person making an application of membership in the Club.